Programme, procurement and handover

Working to a client's shutdown week

A fixed shutdown — a school holiday, an office closure, a factory's annual break — gives a hard start and end point rather than an open-ended programme. The work is planned around that window from the outset, with resourcing sized to what the closure actually allows.

An empty school corridor being decorated during a half-term shutdown.

Working backwards from the reopening date

We start with the day the building reopens and work backwards, allowing for drying and cure times so nothing is rushed to hit the date and left tacky underfoot on day one. If the scope will not comfortably fit the window, we say so before the shutdown begins, not during it.

Resourcing for a fixed window

A shutdown often means more people on site over fewer days rather than a smaller crew over a longer period. We plan crew numbers, material deliveries and drying sequences specifically for the closure rather than applying our usual pace.

  • Crew size matched to the closure length, not the other way round
  • Materials ordered and delivered ahead of the shutdown start
  • Drying and cure allowances built into the programme, not assumed away

What happens if the shutdown runs short

Occasionally a closure is cut short by operational need. We agree in advance what happens if that occurs — usually finishing lower-priority areas after reopening under separate access arrangements — so the client is not caught out on the day.

How we work on this

  • We plan programmes backwards from the reopening date, allowing for cure times.
  • Crew numbers are sized specifically to the length of the shutdown, not applied generically.
  • We flag scope-versus-window mismatches before the closure starts.

Questions we are asked about this

Can you guarantee the job is finished by the reopening date?

We plan and resource specifically for the window and will flag before it starts if the scope will not fit, rather than promising a date we cannot support.

Will you need extra access outside the shutdown week?

Sometimes for lower-priority areas if scope is tight. We agree this possibility with you in advance rather than raising it as a surprise.

How much notice do you need before a shutdown week?

As much as possible — enough to survey, order materials and confirm the crew before the closure begins.

A crew of decorators working simultaneously in an office during a closure week.

Give us your shutdown dates and site scope and we will confirm whether the programme fits comfortably.

A shutdown week works when the crew and programme are sized to the window, not squeezed into it at the last minute.

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