Maintenance and recoat cycles

Keeping a proper paint schedule and batch record

Most decorating disputes about colour matching come from a missing record, not a difficult colour. A paint schedule that names the exact product, colour code, sheen and batch number for every area turns future patching and recoating from guesswork into a straightforward job.

Written paint schedule sheet listing colour codes and batch numbers alongside sample paint tins.

What belongs in the record

A useful schedule lists each room or elevation, the manufacturer, product line, colour code, sheen level and batch number, along with the date it was applied. Vague entries such as 'magnolia, landing' are close to useless two years later when three similar magnolias exist on the market.

  • Manufacturer, product line and full colour code
  • Sheen level recorded, not assumed from memory
  • Batch number and application date noted per area
Decorator checking a wall colour against a written schedule before ordering replacement stock.

Where the record actually gets used

The schedule earns its keep at three points: ordering touch-up stock, briefing a new decorator who has never seen the building, and specifying the next full cycle. Without it, each of those becomes a guessing exercise involving paint chips held against a wall.

Keeping it current, not just accurate on day one

A schedule written after the first decoration is only useful if it is updated every time something changes — a different product substituted, a colour tweaked, an area repainted early after damage. An outdated schedule is almost as unhelpful as no schedule at all.

  • Update the schedule at every subsequent repaint, not just the first
  • Note any substitutions made and why
  • Store it somewhere the next contractor can actually find it

How we work on this

  • We record manufacturer, colour code, sheen and batch number for every area we decorate, not just the colour name.
  • We check existing schedules against the actual walls before ordering repeat stock, rather than trusting a possibly outdated sheet.
  • We rebuild working colour records from sampling where original documentation has been lost.

Questions we are asked about this

Do you provide a paint schedule as standard?

We can produce one as part of any decorating instruction, listing product, colour, sheen and batch for each area we work on.

What if we have lost the original records for an older building?

We can sample the existing paint and identify a close match to rebuild a working schedule, though an exact original batch cannot always be recovered.

Should tenants or occupants get a copy of the schedule?

For rented or managed property it is worth keeping the master record with the landlord or agent, with relevant extracts shared where a tenant needs to know what is on their own walls.

Ask us to set up or rebuild a paint schedule for your building alongside your next decorating instruction.

A detailed, kept-current paint schedule turns future touch-ups and recoats into a known job instead of a guessing game.

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